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Bookkeeper Job Vacancy

Saltash Health Centre GP surgery

Salary

TBC – Depending on qualifications and experience

Contract

Permanent

Working pattern

Part-time (20 Hours per week – flexible over 3-5 days)

Overview

Saltash Health Centre GP surgery  is a friendly, forward thinking GP practice in South East Cornwall. We are currently seeking a Bookkeeper to work together with the Practice Business Manager and Deputy Practice Manager. It will be a permanent part-time position of 20 hours per week, flexible over 3-5 days. Rate of pay depending on experience. A relevant accounting qualification, knowledge of Xero accounts software and previous experience working in the NHS is an advantage, but not essential as training will be given. The successful candidate will have good computer skills and knowledge of Microsoft Word and Excel. Good communication and organisational abilities are essential. 

Saltash Health Centre GP Surgery Team

Job Summery

Reporting to the Practice Business Manager, the principal objective of this role is responsibility for the management of financial functions within the practice and the day to day financial activity.

The following are the core responsibilities of the Book Keeper which may develop over time. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.

The Book Keeper is responsible for: 

Financial

  • Report to the Practice Business Manager
  • Update and review the development of financial systems and services in liaison with bank, accountant, partners and practice manager  
  • Carry out bank reconciliation and balance monthly accounts
  • Input and manipulate financial data into computer databases and spreadsheets, where accuracy is essential 
  • Action the analysis and interpretation passed on from Darnell Accountants
  • Action data that identifies errors/discrepancies and address all financial inconsistencies
  • Collate and provide financial data in partnership with accountants
  • Discuss queries with staff, partners, suppliers, patients, the bank, where there may be issues about non-payment, incorrect or late payments or other sensitive issues; communicate statutory financial regulations and NHS rules in a simplified form to non-finance people, discuss complicated financial matters
  • Prepare all relevant financial documentation for the preparation of annual accounts and liaise with Practice Business Manager / Practice accountant
  • Submission of  Enhanced Service  and PPA reimbursement claims through CQRS etc
  • Monitor all money taken into or paid from petty cash
  • Processing of payroll information to accountants via portal

In addition to the primary responsibilities, the book keeper may be requested to: 

  • Support the delivery of practice meetings, providing input on Finance

All staff at Saltash Health Centre have the responsibility to: 

Equality, Diversity & Inclusion (ED&I) 

A good attitude and positive action towards ED&I creates and environment where all individuals are able to achieve their full potential. Creating such an environment is important for three reasons: it improves operational effectiveness, it is morally the right thing to do, and it is required by law. 

Patients and their families have the right to be treated fairly and be routinely involved in decisions about their treatment and care. They can expect to be treated with dignity and respect and will not be discriminated against on any grounds including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Patients have a responsibility to treat other patients and our staff with dignity and respect. 

Staff have the right to be treated fairly in recruitment and career progression. Staff can expect to work in an environment where diversity is valued and equality of opportunity is promoted. Staff will not be discriminated against on any grounds including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Staff have a responsibility to ensure that you treat our patients and their colleagues with dignity and respect. 

Safety, Health, Environment and Fire (SHEF) 

This practice is committed to supporting and promoting opportunities for staff to maintain their health, well-being and safety. You have a duty to take reasonable care of health and safety at work for you, your team and others, and to cooperate with employers to ensure compliance with health and safety requirements. All personnel are to comply with the Health and Safety at Work Act 1974, Environmental Protection Act 1990, Environment Act 1995, Fire Precautions (workplace) Regulations 1999 and other statutory legislation. 

Confidentiality 

This practice is committed to maintaining an outstanding confidential service. Patients entrust and permit us to collect and retain sensitive information relating to their health and other matters, pertaining to their care. They do so in confidence and have a right to expect all staff will respect their privacy and maintain confidentiality at all times. It is essential that if, the legal requirements are to be met and the trust of our patients is to be retained that all staff protect patient information and provide a confidential service. 

Quality & Continuous Improvement (CI) 

To preserve and improve the quality of our output, all personnel are required to think not only of what they do, but how they achieve it. By continually re-examining our processes, we will be able to develop and improve the overall effectiveness of the way we work. The responsibility for this rests with everyone working within the practice to look for opportunities to improve quality and share good practice. 

This practice continually strives to improve work processes which deliver health care with improved results across all areas of our service provision. We promote a culture of continuous improvement, where everyone counts and staff are permitted to make suggestions and contributions to improve our service delivery and enhance patient care.

For more information and to apply for the role:

Please send a brief covering letter and a CV by email for the attention of the Practice Business Manager to: letters.saltashhc@nhs.net